Agenda

The agenda is the version of the meeting plan shared with meeting attendees. Sharing a meeting's agenda in advance helps attendees come prepared. During the meeting, an agenda can be used to help keep the conversation moving forward and on time.

The simplest agendas are formatted as a short bulleted list. More complicated agendas may include detailed descriptions, including the expected outcomes for each item, and reference material such as reports and proposals for review prior to the meeting. Formal agendas will also include timing and presenter information for each agenda item.

Meeting designers and facilitators often create a more detailed meeting plans that include extra details such as process notes, activity descriptions, and timing prompts.