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How Often Should Your Team Meet?

Does it feel like you're meeting too often? Or maybe not enough?

Adjust the sliders below to get a meeting cadence recommendation based on your team's current needs.

How much does one person’s progress impact others?
Low = People work on separate tasks. Coordination is rare. High = Everyone’s work depends on others
Are people’s next steps clear, or do they depend on what happens?
Low = Tasks are routine & repeatable High = Tasks constantly adjust to the needs of the moment
How fast is the situation shifting (internally or externally)?
Low = Priorities & context rarely change. High = Rapid, unpredictable changes

Click to see your recommendations here.

About These Recommendations

⚠️ This tool is designed to provoke reflection and help you shake off meeting routines that no longer serve your team. These are general recommendations based on patterns seen across many teams. For tailored guidance specific to your context, get in touch with us.

Dive Deeper

Learn more about the research and examples behind this tool in these articles.

  • How to Find the Most Productive Meeting Schedule for a Team Like Yours
  • How often should you meet? Selecting the right meeting cadence for your team.
  • Survey Results: How often do teams meet during a crisis?

    • Want help tailoring your organization's meetings? Contact us to learn more about our consulting services or schedule a Meeting Design Masterclass for your organization.